Canada•Montreal
Remote
Mid Level
Full Time
💰CAD 70,000 - CAD 90,000
Requirements
- •3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment
- •Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration
- •Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar
- •Advanced proficiency in Excel or Google Sheets — VLOOKUPs, pivot tables, and data reconciliation
- •A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity
- •Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels
- •Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field — or equivalent practical experience
What You'll Do
- •Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs
- •Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions
- •Manage multi-state payroll tax registrations, closures, filings, and compliance — including SUI and SIT accounts
- •Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution
- •Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner
- •Audit and maintain payroll records to ensure data integrity across all entities
- •Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies
- •Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events
- •Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities
- •Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization
- •Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings
- •Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies
- •Serve as the primary point of contact for employees, managers, and vendors on leave eligibility, documentation requirements, timelines, and status updates
- •Coordinate leave-related pay, benefits continuation, and return-to-work processes
- •Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle
- •Maintain accurate, confidential leave records and reporting in HRIS and case management systems
- •Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA)
- •Ensure timely and accurate compliance filings including ACA reporting (1094-C/1095-C), EEO-1, and state-specific requirements
- •Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making
- •Support due diligence and integration activities related to newly acquired entities
- •Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience
- •Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters
- •Maintain clear, up-to-date process documentation and SOPs
- •Contribute to payroll and benefits projects and initiatives as needed
Nice to Have
- •FPC, CPP, or CEBS certification
Benefits
- •Performance-based bonuses
- •Full range of benefits
About AppDirect
AppDirect is a cloud-based software company that provides a platform for businesses to sell and manage their software subscriptions.
New York, NY, US
1000 - 5000
eCommerce