Executive Assistant

Remote, US•United States of America

Remote

Mid Level

Full Time

15 days ago

💰$78,000 - $130,000

remoteexecutive assistant

Requirements

•Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams
•Experience working in a technology environment
•Ability to anticipate needs, identify risks early, and manage work independently in an all-remote, fast-changing company
•Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows
•Clear written and verbal communication skills in English
•Comfort using tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai, and similar administrative or expense platforms
•Ability to synthesize information from multiple sources into useful agendas, summaries, trackers, and preparation materials for leadership decisions
•Experience collaborating across functions and with people from different backgrounds

•Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution
•Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks, and aligning schedules with GitLab meeting norms and practices
•Prepare complete agendas from high-level meeting descriptions and linked materials
•Maintain regular communication cadences with leaders and proactively flag items needing review, decisions, or escalation
•Track updates from direct reports, functional peers, and cross-functional partners
•Coordinate travel including air and ground transportation, hotel bookings, visas, security-related needs, and supporting documentation
•Process expense reports, monitor reimbursements, and handle administrative workflows
•Partner with People Operations, IT, Security, recruiting teams, and other Executive Assistants to support onboarding, interview scheduling, team meetings, onsites, event planning, and coverage across the EBA community