Guadalajara Mexico•TELECOMMUTE•Guadalajara, Jalisco, Mexico
Remote
Senior
Full Time
8 days ago
remotecontractexecutive assistantstartupenglish required
Requirements
- •10+ years of experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior executives
- •Bachelor’s degree preferred in Business Administration, Communications, or related field, or equivalent professional experience
- •Fluent in English, written and spoken
- •Proficiency in Google Workspace
- •Familiarity with scheduling platforms, e.g., Calendly, Zoom, Teams, and travel booking tools
- •Exceptional organizational and time-management skills with the ability to prioritize tasks effectively
- •Strong interpersonal skills and professional presence
- •High level of discretion and ability to handle confidential information
- •Problem-solving mindset and ability to work independently under pressure
- •Experience working in a fast-paced startup environment
- •Passion for our mission and the desire to make an impact in the world through technology
What You'll Do
- •Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones
- •Prioritize and resolve scheduling conflicts, ensuring optimal use of the CEO’s time
- •Prepare and distribute meeting agendas and relevant materials
- •Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries
- •Provide detailed travel packs with all required documents and confirmations
- •Monitor and adjust travel plans proactively in response to changes
- •Prepare briefing documents, presentations, and reports ahead of key meetings
- •Take detailed meeting notes and track action items for follow-up
- •Manage expense reports, reimbursements, and corporate credit card reconciliations
- •Draft and proofread emails, memos, and other business correspondence
- •Maintain the confidentiality of sensitive company and personal information
- •Assist with special projects, events, and initiatives as requested
- •Coordinate with other departments to support priorities
Benefits
- •Competitive salary
- •Mission-aligned company events/volunteering
- •Inclusive, exciting start-up culture
- •Accelerated career & personal growth
- •Culture Club and more!
About Visit
Visit.org is a SaaS platform for employee-driven corporate social responsibility (CSR).
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