Bolgaria•Xometry Europe
Remote
Mid Level
Full Time
4 days ago
remoteoffice managementexecutive supporttravel coordinationevent planning
Requirements
- •Strong organizational and time management skills with the ability to handle multiple tasks simultaneously
- •Excellent written and verbal communication skills
- •Ability to work independently and take initiative
- •High level of attention to detail and problem-solving skills
- •Experience in office management, administration, or executive support
- •Proficiency in Microsoft Office including Excel, Outlook, and Word
- •Ability to handle confidential information with discretion and professionalism
- •Strong interpersonal skills and ability to work with cross-functional teams
- •Fluency in English at C1 level
What You'll Do
- •Manage daily office operations including deliveries, front desk responsibilities, and coordination with visitors and service providers
- •Oversee office suppliers and contractors such as cleaning, maintenance, safety, and waste collection
- •Liaise with the landlord on office-related matters
- •Monitor office supplies, stationery, and equipment, and place orders as needed
- •Purchase office furniture and equipment on an ad hoc basis
- •Maintain kitchen and common areas including ordering groceries and managing stock levels
- •Ensure availability of hygiene and restroom supplies
- •Handle procurement requests via Amazon and other platforms
- •Coordinate packing, labeling, and shipping of samples
- •Manage company car operations including maintenance, servicing, insurance, and refueling
- •Handle deliveries and resolve logistics issues with suppliers such as orders, returns, and replacements
- •Manage SIM card procurement and distribution for employees
- •Collect and process invoices related to office operations and contracts
- •Upload and reconcile receipts in expense management systems such as Moss and Navan
- •Support bonus calculation processes for the sales team
- •Handle bonus-related queries and reporting
- •Organize team events including booking hotels, travel, restaurants, and activities
- •Coordinate in-office events such as team lunches, client visits, and company events
- •Support exhibitions and marketing events including logistics and materials management
- •Arrange business travel and accommodation for employees and executives
- •Support onboarding of new employees including office orientation, access setup, and equipment coordination
- •Assist employees with office setup including SIM cards, access cards, and keys
- •Provide ongoing administrative and operational support
- •Assist with visa application processes
- •Provide dedicated support to senior leadership primarily at Sales Director or executive level
- •Manage calendars, meetings, and scheduling
- •Coordinate travel, agendas, and communication with internal and external stakeholders
- •Organize town halls, Q&A sessions, and executive communications
- •Handle ad hoc administrative and strategic tasks
Nice to Have
- •Experience with travel coordination, event planning, and vendor management
- •Experience with expense management systems such as Moss and Navan
About Xometry Europe
Xometry Europe is a Science, technology & engineering Industry.
Ottobrun, Germany
500 - 1000
Science, technology & engineering